Office Manager for Fintech

THE EMPLOYER

Our partner is a rapidly growing EU-based rapidly growing fintech Start-Up providing innovative Payment Services for online merchants and various businesses across Europe and worldwide. Collaborating with European acquiring banks and numerous other payment institutions globally to offer comprehensive online payments, card services, and crypto payments to our clients.

THE OFFER

• In line with the competitive market and with your professional caliber and experience.
• Yearly bonus.
• Extensive corporate benefits package.
• International working environment.
• Accessible and supportive management.
• Free refreshments in the workplace.
• Social events and team-building activities
• Modern office building in a centric part of Prague.

THE ROLE

The Office Manager will be responsible for the day-to-day company administrative operations, not only coordinating all aspects of our business to ensure efficiency, profitability, and sustainable growth, but to also ensure the smooth functioning of administrative processes, facilitating effective communication within the office, and support various functions as needed.

Within your role, some of your responsibilities will be:

Governance and Administrative Support

• Develop and implement office policies and procedures to ensure compliance with the relevant laws, regulations, and industry standards
• Regularly review and update existing policies to reflect changes in regulations or organisational needs
• Maintain any relevant registers, for example, Directorships
• Ensure statutory renewals and insurances are renewed on a timely basis.
• Scheduling meetings and appointments.
• Making office supplies arrangements, greeting visitors, and providing general administrative support to our employees.
• Coordinate with tech support on all office equipment.
• Ensure that all items are invoiced and paid on time.
• Bookkeeping and managing invoices and expenses.
• Manage contract and price negotiations with office vendors, service providers, and office lease.
• Manage and ensure accurate and timely reporting.
• Liaise with facility management vendors, including cleaning, catering, and security services

Human Resources

• Assist with onboarding new employees, including paperwork, orientation, and office setup
• Maintain employee records and databases, including employee files, contracts, and legal documents ensuring accuracy and confidentiality
• Coordinate employee events, meetings, and training sessions as required
• Support HR processes such as recruitment, performance evaluations, employee benefits administration, and annual compensation reviews
• Manage the planning and organisation of team social events.
• Assist in the organization of in-house or off-site activities, like parties, celebrations and conferences.

Marketing

• Maintain the company’s online presence through website updates and social media management
• Assist with the content creation for digital platforms
• Ensure that marketing collateral adheres to brand guidelines and accurately reflects company services.
• Manage the planning and organisation of company events and client events.

THE FITTING PROFILE

• University degree, similar qualification, or equivalent level of work experience.
• Fluent or native Czech and fluent in English.
• Proven experience in office management / senior administration roles.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Knowledge of HR processes.
• Experience in accounting principles.